Built for the people who
run communities.
HOA management is thankless work. We built AcutelyAI to change that — replacing spreadsheets, email chains, and filing cabinets with a single, intelligent platform.
The Reality of HOA Management
Drowning in paperwork
Board meetings consumed by status updates instead of decisions. Spreadsheets for violations, dues, and requests scattered across email threads.
Architectural bottlenecks
Modification requests take weeks because someone has to manually cross-reference CC&Rs. Residents get frustrated. Boards get blamed.
Chasing late payments
Awkward door knocks, passive-aggressive reminder emails, and manual reconciliation in Excel. Nobody volunteered for collections duty.
Document black holes
"What does Section 4.2 say about fences?" Nobody knows without digging through a 200-page PDF. Every question requires a board member to play librarian.
Inconsistent enforcement
One board member approves something another would reject. No precedent system. Residents cry favoritism. Legal exposure grows.
Volunteer burnout
Board members are unpaid volunteers. When the tools are painful, good people quit. Turnover creates institutional memory loss.
Approve modifications in days, not weeks.
Our AI pre-check scans every architectural request against your CC&Rs and bylaws before the board even opens it. Non-compliant materials, setback violations, and color mismatches are flagged automatically. Board members receive a compliance summary and can vote digitally.
- Auto-check against bylaws
- Digital board voting
- Automated resident notifications
From 20-minute searches to 5-second answers.
Upload your CC&Rs, bylaws, and meeting minutes once. Ask questions in plain English — "Are commercial vehicles allowed?" — and get cited answers with exact page numbers. Our RAG pipeline searches across all your documents simultaneously.
- Natural language queries
- Exact source citations
- Works across all document types
No. According to Section 4.2 of the CC&Rs, commercial vehicles over 10,000 lbs may not be parked overnight in driveways or streets.
Never chase a late payment again.
Residents pay via card or bank transfer through a self-service portal. Automated reminders are sent at configurable intervals. The ledger reconciles itself. Generate financial reports with one click.
- Online self-service payments
- Automated reminders
- One-click financial reports
Consistent, defensible enforcement.
Every violation is documented with photo evidence, timestamped notices, and a complete audit trail. Standardized workflows ensure Unit 4B and Unit 12A are treated identically. If it ever goes to court, your records are airtight.
- Photo evidence capture
- Standardized notice workflows
- Complete audit trail
What communities like yours have achieved.
These scenarios represent the real outcomes of communities using AcutelyAI. Details are composited to protect privacy.
"A 156-unit planned community in suburban Texas was spending 12+ hours per month on architectural reviews alone. Three board members handled everything via email chains and a shared Google Drive. After deploying AcutelyAI, architectural request turnaround dropped from 18 days to 3 days. The AI pre-check caught a non-compliant roofing material in the first week that would have required a costly reversal."
"A 420-unit condominium in South Florida was collecting dues via mailed checks. Their delinquency rate hovered at 22%. After switching to AcutelyAI's automated billing with online payments and smart reminders, the delinquency rate dropped to 4% within 90 days. The treasurer reduced monthly reconciliation from 15 hours to under 1 hour."
"A 62-unit townhome community in Colorado had lost two board members in six months due to burnout. After uploading their CC&Rs to AcutelyAI's AI search, residents could self-serve answers instantly. Support inquiries to the board dropped by 70%. The community successfully recruited two new board members after demonstrating the modernized tooling."
Board Presidents
Stop playing traffic cop. Get a system that handles the workflow so you can focus on strategy and community building.
Treasurers
Automated billing, real-time dashboards, and one-click financial reports. Your books are always current.
Property Managers
Manage multiple communities from one platform. Standardized processes, centralized documents, and fewer phone calls.
Your community deserves better tools.
Start your 14-day free trial. No credit card required. Set up your community and invite your board in minutes.